This service manages the employee lifecycle from starting to leaving. Using the Electronic Staff Record (ESR) system, we maintain accurate employee records and process all employment-related changes on your behalf.
New starter administration
ESR account set up includes:
- TUPE transfer employees
- Graduate schemes
- External recruits
- Apprentices
Secondment administration
This includes:
- Processing loans in from other Trusts
- Processing loans out to other Trusts
- Reimbursing salary costs
Standard transfers
Transfer administration
- TUPE and COSOP transfers in on standard terms and conditions
- TUPE and COSOP transfers out
This is capped at up to 10% of organisation’s headcount, up to a maximum of 50. For volumes above that, a service request is required to commission the work, which then becomes chargeable.
Non-standard transfers
Transfer administration
- TUPE and COSOP transfers in on non-standard terms and conditions
- TUPE and COSOP transfers out
If terms and conditions are non-standard, a service request is required to commission the work, which then becomes chargeable.
Records management
Employee data
- Maintain individual employee personal files
- Compliance with data retention schedule
- Support with audit data requirements
- Support with investigation enquiries requiring employee and HR data through approved channels
Self-service options are available - see our Document Management System (DMS).
Leavers administration
Administer end of employment
We issue notification to pension providers and process end of employment for:
- resignations
- end of fixed-term contracts
- death in service
- TUPE and COSOP
- dismissal
- ill-health retirement
- contractors
- voluntary exits
- approved early retirement
- redundancy
- end of secondment period
An optional addition to employee records management is our Document Management System (DMS).