We would like to remind all employers that the deadline for submitting year end updates has now passed. Failure to submit year end data can result in penalties imposed by HMRC for each member where the data is outstanding.
The timely submission of year end data is a legislative requirement and NHS Pensions cannot grant extensions to this deadline.
You can check if you have members with a missing year end in Pensions Online (POL) notifications – non-updated years or by checking your ADP4 in E forms. Please submit any outstanding year end updates as soon as possible.
Data errors
Currently 126,000 joiner, cyclic update and leaver form data errors are allocated to employers. This means that these members may not receive current figures when annual benefit statements are refreshed in August.
Please check your POL error handling and clear any outstanding data errors as soon as possible.
There are 115,000 joiner, cyclic update and leaver forms allocated to NHS Pensions. Our data teams continue to work on these.
NHS Pensions are also developing automated, robotic processes to manage some data issues. This will improve the timeframe for the clearance of NHS Pensions allocated errors.
Automation for the processing of cases where whole time hours or sessions exceed whole time was recently implemented. Following year end processing, more than 35,000 of these were cleared before the data cut was taken for annual benefit statements.
We are currently testing automation to assist in managing cases where there has been an overlap in employments.
ESR employer Heat Maps
The year end reports including heat maps, have been sent to ESR employers.
The information reflects the processing of your ESR year end files only. Data cleanse activities following the processing of year end files is vital to ensure that members receive accurate annual benefit statements but does not alter the information given in your reports or amend the heat map.
We cannot send revised heat maps following year end data cleanse, but are currently considering other data reports that we may be able to provide for employers later in the year.