If you require access to a specific set of dental data this can be requested in different ways. This page details the options available and provides more information on the process involved in each.
Academic Research requests (patient identifiable data)
You can make a request for patient-identifiable dental data by using our Academic Research request process.
Enquiry
If you need any support with your enquiry, you can contact us at dataservicessupport@nhsbsa.nhs.uk. We can discuss your data access requirements and what data is currently available.
Making a request
- Discuss your research project with the NHS Health Research Authority.
- Apply to the relevant research ethics committee for approval (this approval must be supplied as part of your application).
- Read our data for research application form (Word: 311KB) and research board terms of reference (Word: 2.1MB).
- Complete the research application form (Word: 311KB) and email us at dataservicessupport@nhsbsa.nhs.uk to discuss your request. You need to include any relevant documents (for example, the ethical approval or your legal basis for requesting patient-identifiable data).
- Supply purchase order details by email to dataservicessupport@nhsbsa.nhs.uk
How we review your request
Our research board reviews all requests. They decide if it meets the requirements and if we can support it. We'll give you a reason if we're unable to support your request at the time of application.
Reviews usually take 6 to 8 weeks. It may take longer, depending on our resource availability and how complex the request is.
There will be a non-refundable charge for reviewing your request. If your request is approved, there'll be additional charges to cover the cost of processing and delivering the data.
Ad hoc data requests
If your request requires patient identifiable data to be included, send your completed request form to NHSBSA Security and Information Governance at igqueries@nhsbsa.nhs.uk and cc Data Services Support at DataServicesSupport@nhsbsa.nhs.uk
If it does not require patient identifiable data, you only need to send your form to the Data Services Support team at DataServicesSupport@nhsbsa.nhs.uk
Ad Hoc Data Request Form - Dental (Word: 88KB) Make sure you allow plenty of time for your request to be processed, as this can take up to 6 weeks.
Your request will be assessed using our data policy and may have to be revised. If your request is complex or time consuming, it could be declined. If our team are able to fulfil a large or complex request, we may charge you for this.
Public sector organisations can ask us about accessing the data we hold.
Email us at DataServicesSupport@nhsbsa.nhs.uk to discuss ongoing access to our data.
NHS Commissioner dental patient letters
If you need to write to dental patients in England or Wales, send the relevant form to: DataServicesSupport@nhsbsa.nhs.uk.Contract Closure Notification Form (Word: 256KB)General Patient Correspondence Request Form (Word: 226KB)
Coroner Requests
For Coroner requests for data, complete the Coroners Request form. Any queries regarding this should be directed to DataServicesSupport@nhsbsa.nhs.uk.
NHS Counter Fraud Authority (NHSCFA) and NHS Local Counter Fraud requests
For NHS Counter Fraud Authority (NHSCFA) and Local Counter Fraud requests for data, complete the form and email it to igqueries@nhsbsa.nhs.uk. Copy in DataServicesSupport@nhsbsa.nhs.uk.Counter Fraud Data Request Form - Dental (Word: 89KB)
Performers List Validation by Experience (PLVE)
For Performers List Validation by Experience (PLVE) requests for data, complete the PLVE form. Any queries regarding this should be directed to DataServicesSupport@nhsbsa.nhs.uk.
Your rights
You can request certain information under the Freedom of Information Act (FOI Act). If you want to request information from us under the FOI Act, you can email us at foirequests@nhsbsa.nhs.uk.
You can request a copy of the information we hold about you.
Find out more about Subject Access Requests and how to make one.