NHS England COVID-19 vaccination programme: 1 September 2024 to 31 March 2026, Site Sign-up Process

There are certain stages which Potential Suppliers intending to deliver the COVID-19 vaccination service from their Healthcare Premises must go through. 

The COVID-19 vaccination programme Site Sign-up Process for Suppliers document (the “Guidance”) sets out the stages you must go through to deliver the service from 1 September 2024. 

All Potential Suppliers (whether existing or new) must follow this process and submit a Response Document to be considered.

Guidance documents

Guidance on completing a Response Document is available in service specifications and guidance documents that can be found on the NHS England website. These include:

• COVID-19 vaccination programme: 1 September 2024 to 31 March 2026, Site Sign-up Process for all Suppliers (the Guidance)
• Community Pharmacy:
  • Community Pharmacy Enhanced Service: COVID-19 vaccination programme: 1 September 2024 to 31 March 202 
• General Practice:
  • General Practice Enhanced Service Specification: COVID-19 vaccination programme: 1 September 2024 to 31 March 2026
  • 2024 - 2026 PCN Grouping Template Collaboration Agreement for practices delivering COVID-19 vaccinations and / or synergistic seasonal influenza vaccinations and / or co-administrated COVID-19 and seasonal influenza vaccinations
• NHS Standard Contract Schedules:
  • COVID-19 vaccination programme: Schedule (2A) 1 September 2024 to 31 March 2026
  • COVID-19 vaccination programme: Schedule 3 – Payments 1 September 2024 to 31 March 2026
  • COVID-19 vaccination programme: Schedule 6A – Reporting requirements 1 September 2024 to 31 March 2026

Seasonal influenza vaccination service specifications

These service specifications are also available:

• Community Pharmacy advanced service specification: Seasonal influenza vaccination programme, 1 September 2024 - 31 March 2025
• General Practice Enhanced Service Specification: Seasonal influenza vaccination programme 2024/25
• General Practice Enhanced Service Specification: Childhood seasonal influenza vaccination programme 2024/25

Terms of participation

View the terms of Participation document (the “Terms”) (PDF: 234KB)

Submitting Response Documents

Response Documents can be submitted from the launch of the process to the Final Response Deadline.

Due to the periodic nature of the COVID-19 programme and the time needed to onboard new sites, there will be Interim Response Deadlines to allow enough time for sites to be onboarded ahead of a new COVID-19 vaccination Campaign (see the Key Dates in the Guidance).

If there is still a need for further provision beyond that capable of being provided by this Site Sign-up Process, a separate procurement process may follow for the selection of any further Designated Sites or activity required. Additional guidance would be issued on this if needed.  

Response Document

This is to be completed by all Potential Suppliers who are proposing a Designated Site from their Healthcare Premises.

Only complete one Response Document submission for your Designated Site on the system.

View a copy of the Response Document (PDF: 266KB)

Standard Selection Questionnaire (SQ)

Only completed by Potential Suppliers who are not on the pharmaceutical list, or do not hold (or will not hold by the Commencement Date):

• an NHS Standard Contract (not including the contract that this may lead to)
• a GMS, PMS or APMS contract

View a copy of the Standard Selection Questionnaire (SQ) (Word: 74KB)

Submitting your Response Document

How to submit your Response Document will depend on the type of contractor or Potential Supplier you are.

In all cases once you have submitted the Response Document you will receive a confirmation email. Keep a copy of this for your records, it will also explain how to access a copy of your submission.

For Manage your service (MYS) users the email will be sent from manage.your.service@notifications.service.gov.uk, for SnapSurvey users it will be sent from noreply@online1.snapsurveys.com.

Pharmacy Contractors with MYS accounts

Login to your MYS account, select 'COVID-19 vaccination programme: Site Sign-up Process for Suppliers', then complete a Response Document for your Designated Site.

If you have management level user access on MYS and wish to submit Response Documents on behalf of all your sites, submit a Response Document for each of your pharmacies registered under your account one at a time.

You can save your entry at any time, but make sure you submit your Response Documents in order to be considered as part of the Site Sign-up Process.

All other Potential Supplier types (such as PCN groupings, Trusts wishing to vaccinate the public, independent sector, private pharmacies)

Submit Response Documents using this SnapSurvey.

You can save your entry part way through which will result in an email being sent to you with a link to your partially completed Response Document.

Submitting more than 10 Response Documents

Where an organisation represents multiple Potential Suppliers they may wish to submit Response Documents for each Potential Supplier on their behalf (for example a pharmacy or nursing home chain).

You can request a “Response Document (more than 10 Designated Sites)” excel spreadsheet by emailing mys@nhsbsa.nhs.uk. Let us know how many Healthcare Premises you intend to include in your spreadsheet, and what type of Supplier you are (such as community pharmacy or other provider type).

Make sure you complete it and return it to mys@nhsbsa.nhs.uk in line with the Key Dates in the Guidance.

Clarification questions and answers

Send any technical and clarification questions to mys@nhsbsa.nhs.uk.

Responses will not be made on an individual basis. Instead, questions and responses will be collated and posted here on a weekly basis until one week after the Final Clarification Response Deadline (see the Key Dates in the Guidance).

COVID-19 Vaccination Service Site Sign-up Process Clarifications Log: 19 to 26 June 2024 (PDF: 662KB)COVID-19 Vaccination Service Site Sign-up Process Clarifications Log: 12 to 18 June 2024 (PDF: 579KB)COVID-19 Vaccination Service Site Sign-up Process Clarifications Log: 6 to 11 June 2024 (PDF: 165KB)COVID-19 Vaccination Service Site Sign-up Process Clarifications Log: 30 May to 5 June 2024 (PDF: 128KB)

If you need to contact your NHS England Regional Team contact the relevant team for your area.

Updates to the Site Sign-up Process

The Commissioner reserves the right to make changes to the Site Sign-up Process or deadlines related to it. Any changes and Interim Response Deadlines will be published here. Check regularly to keep up-to-date.

There are no updates available at this time.